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EXCLUSIVE ARTICLE

Smart Documents – The Next Step in the Evolution of Document Creation
By Mark Moerdler, Ph. D., President, MDY

The next leap in electronic documents is the “Smart Document” which is a cross between the static office document we have historically used and an application with data. Smart Documents incorporate templating capabilities; programming functionality; linkage to other documents; as well as metadata about the document and its use.

One major example of Smart Documents is the Smart Document and Smart Tag functionality within Microsoft Word 2003 documents and Excel 2003 workbooks. Microsoft, with Office 2003, supports the ability to create standardized documents and workbooks that can be customized by filling in specific information.

READ MORE>>

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COVER STORY - The Truth About Imaging

By Kurt W. Stevenson - Director of Records & Information Management

Thacher, Proffitt, & Wood LLP - NY

For years we have all heard the term "Paperless Office" which has in turn led the general working population to believe the primary reason for converting to a digital environment was to reduce paper. 

Although the reduction of paper is a leading factor when deciding whether or not to convert to digital, it is by no means the most important reason.  I have spent the last 10 years developing world class digital imaging environments at legal firms across the country.  In this article we will discuss what the primary reasons for converting are, and how to setup a world class imaging environment in house.

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Simplifying Document Management

Moser Baer has simplified its document management activities by using ViewWise from Syntax Soft-Tech. The company’s General Manager, IT, V Muthukumar, talks to Abhinav Singh

In addition to the head office in Noida, Moser Baer has two manufacturing plants. Thousands of documents are generated and archived at these three locations. There is a full-fledged ERP system, Ramco Marshall, which also generates a lot of information. We have gone in for ViewWise, a Document Management System (DMS) which is integrated with our ERP system. This makes it easy to correlate information from the ERP system with that of the DMS.

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Corporations, government want 'metadata' to lose its memory

THE ASSOCIATED PRESS

When the New England Journal of Medicine used a word-processing function to discover that Merck & Co. had deleted study data about Vioxx and heart attacks, Merck joined a long line of organizations bitten by information lurking in electronic files.

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Medical records going electronic

Paperless systems catching on as state and federal officials push for initiative

By Robert Miller

THE NEWS-TIMES

At Connecticut Family Orthopedics in Danbury, no one has trouble deciphering a doctor's hastily-scrawled orders. Everything is on computer. "We're a completely paperless office now," said Dr. David Elfenbein, one of the orthopedists.

Other practices are following suit. Dr. Jan Mashman of Danbury Neurologic Associates said his office will switch to a electronic record-keeping system by March. Dr. William Hennessy of Urology Associates of Danbury said the doctors in his practice have already started down that road.

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President to Push Medical Record Computerization

By MEGHAN CLYNE - Staff Reporter of the Sun

WASHINGTON - President Bush is readying a major push to computerize the nation's medical records, including what is expected to be between $100 million and $200 million in funding for the program in the federal budget he will propose next month.

Two likely 2008 presidential contenders and leaders of their respective political parties, Senator Frist, a Republican of Tennessee, and Senator Clinton, a Democrat of New York, teamed up last year on legislation to try to encourage doctors to replace pen-and-ink scribbles with a sophisticated network of electronic medical records. Yet despite the high-profile bipartisan backing, Congress has failed to agree on standards for the technology or how to fund it.

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Going Paperless

by Tamar M. June

According to Ken Miles of the Food and Drug Administration: "One of the biggest challenges facing companies today is migrating from paper-intensive systems to paperless electronic systems. The more involved companies get with their paper systems, the more they open themselves up to mistakes."

In March of 1997, the FDA published its final rule on electronic records, electronic signatures and audit trails. This rule--known as 21 CFR Part 11--establishes the criteria under which the FDA recognizes electronic records and electronic signatures as the equivalent of paper records and traditional handwritten signatures.

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Converting to Paperless: A Trust and Estates Attorney's Perspective

by Merwyn J. Miller, J.D.

Early 2002 I came to the conclusion that I was absolutely bursting at the seams in paper and I needed to do something. My practice is one of Estates and Trusts almost exclusively. About a 50/50 blend of Estate planning (EP) and Estate Administration (EA). Many of my EA files were thick and getting thicker. I was having trouble finding anything in the file despite a rationally good indexing system in the folder. And worse, my wife was getting upset because as cases closed, they'd go to the archives (i.e. laundry room at home) to be boxed and we were running out of room for anymore boxes.

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Working towards the paperless office

Jeremy Sacco
 

The paperless office - promised since the first desktop computers started appearing in the 1980s - has yet to become a reality for most companies. Despite the increasing use of computers in all types of businesses, a good portion of most day-to-day work is still paper-based. In addition, basic human behavior works against a truly paperless office: employees will always want to print documents for more careful study or to bring to meetings. For now, the perfect paperless office system remains an elusive goal.

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Paperless CPA Office - Myth or Reality?
By Amir Morani

As a new CPA on the block, about eight years ago, I had made it a practice to read as much as possible on practice management along with the regular reading I had to do keep up with the technical matters. I came across articles after articles about how it was possible for CPAs to operate in an almost paperless office. It was, however, quite difficult for me to imagine my own office being a paperless office.

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Experts Question 'Keep Everything' Philosophy
By Drew Robb

Storage managers have been barraged by a wave of claims on the subject of data retention (see Can Data Ever Be Deleted?). The argument is that every single piece of data has to be retained, since otherwise you could get into severe trouble in the future. And, of course, with disk now being so cheap, the thing to do is just retain everything going forward. The cardinal rule, vendors say, is never ever throw anything away.

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Who's minding the message store?  

By Michele Hope

Storage professionals are fairly comfortable in the world of backups, remote replication, off-site disaster recovery, and disk-based restore. However, comfort levels tend to drop as talk turns to the company's e-mail management and archiving strategy.
 

Everyone knows that the message store, left unchecked, can quickly morph into something too large to manage. Yet the issue of e-mail management is not just a storage problem. If it were, most IT organizations would be comfortable just adding more capacity and possibly archiving older e-mail messages onto lower-cost storage devices.